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How a Notarised Translation Is Made: Step by Step

How a Notarised Translation Is Made: Step by Step
Mustafa ŞahinAug 06, 2026Last updated: Aug 06, 2026Reviewed by: Şahinler Expert Team#notarised translation#sworn translation#certified documents

What Does Notarisation Actually Certify?


Notarisation is the notary formally verifying the signature and authority of the sworn translator. The notary does not check the content of the translation — they confirm that the translator holds a sworn record in that language and that the signature is genuinely theirs. That is why the chain never changes: sworn translation first, notarisation second.


The Process, Step by Step


  • Submit the document — a legible scan of the original, or the original itself. For civil registry extracts, diplomas and contracts a clean scan is essential.
  • Sworn translation — a translator with a sworn record in that language translates, stamps and signs.
  • Notarisation — the certification is obtained at the notary office where the translator is registered.
  • Delivery — the wet-signed copy in person, by courier or by motorcycle courier within Istanbul; the digital copy by email.

    • How Long Does It Take?


    A standard single-page document is usually ready the same day or the next business day. Multi-page technical or legal files take longer to translate; the notary stage itself is typically one business day.


    How the Price Is Built


    There are two separate items:


  • Translation fee — per 1,000 characters, depending on the language pair.
  • Notarisation fee — per page.

    • The notary side scales with document length: 1,000 characters counts as one page, and any partial page is rounded up to a full page. For a 2,000-character document, the notary item is calculated over two pages.


    Common Mistakes


  • Not confirming whether the institution wants a sworn or a notarised translation — an avoidable notary cost.
  • Waiting for a wet-signed copy when the institution only accepts digital.
  • A name spelling that does not match the passport — the institution cannot match the documents.

    • Upload your document and the system will show the translation and notary items separately.

    Sources

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