Translating Diplomas and Transcripts

Mustafa ŞahinAug 06, 2026Last updated: Aug 06, 2026Reviewed by: Şahinler Expert Team#diploma translation#transcript#recognition

Which Documents Are Requested?

Diploma or provisional graduation certificate

Transcript of records

Course descriptions / syllabus — for recognition applications

Student certificate — if studies are ongoing

Grades Are Carried Over, Not Converted

The most common mistake is grade conversion. A translator does not convert a 3.20/4.00 average into another system; they carry it over exactly as written and, where needed, attach the university's official conversion table. Grade conversion is the prerogative of the evaluating institution — a translator adding interpretation makes the document look suspect.

Course Titles

Course titles are translated by meaning, not word for word. A course such as "Statics and Strength of Materials" is given its counterpart in the target country, while the course code and credit information are preserved exactly. ECTS credits are never converted.

Which Certification Layer?

Domestic institutions (including diploma recognition): usually a notarised translation.

Foreign universities: a sworn translation is usually sufficient; some countries require an apostille.

Some universities require the translation to be produced by their own institution — read the requirement on the application page before ordering anything.

Timing

During the application season (June–September) both notary offices and the governorate are busy. If an apostille is needed, allow at least one extra week.

Spelling of Names

If the name on the diploma is spelled differently from the passport (ş/ç/ğ characters, a middle name), the institution cannot match the documents. The translation follows the passport spelling and preserves the original spelling in brackets.

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